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Privacy Notice – Data Protection Act 1998

Hampshire County Council are the Data Controller for the purposes of the Data Protection Act. We collect information and may receive information about your child from your Early Years Setting. We hold this personal data and use it to:

  • Support your child’s teaching and learning;

  • Monitor and report on their progress;

  • Provide appropriate pastoral care;

  • Deliver our statutory duties, including financial & sufficiency planning;

  • Carry out statistical analysis; and

  • Assess how well your Early Years Setting is doing.

This information includes your child’s contact/address details, date of birth, attendance for funding allocations, Foundation Stage Profile results and personal characteristics such as your child’s gender, ethnicity, first language and special educational needs.

We will not give information about you to anyone outside the County Council without your consent unless the law and our rules allow us to. We are required by law to pass some of your information to the Department for Education (DfE).

If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please look at the following websites:

Hampshire County Council:

The Department for Education:

If you are unable to access these websites, please contact the LA or DfE as follows:

Colin Payne, Data and Information Manager

Children’s Services Department
Hampshire County Council
Elizabeth II Court East
The Castle
SO23 8UQ



Telephone: 01962 845700

Public Communications Unit

Department for Education
Sanctuary Buildings
Great Smith Street



Telephone: 0370 000 2288

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